Plans for UK shift-based teams.
Build and publish rotas, keep an auditable record of every shift offered, changed and cancelled, and pick the plan that matches your team, your sites and your clients.
Free
Everything you need to build and publish a rota, at no cost.
Up to 5 staff · 1 site · 2 clients
- Rota builder
- Staff records
- Publish & notify
- Worker mobile app
Standard
Day-to-day scheduling for a single team.
Up to 15 staff · 1 site · 5 clients
- Everything in Free
- Shift swaps & availability
- Holiday tracking
- Timesheets & pay records
- Absence recording with day-one SSP flaggingComing soon
- Exports
- Cost forecastingComing soon
- Document vault — staff documents with retention rules applied per document type
- Right to work checks — dated checks, follow-up dates for time-limited permissions
Compliance
Proof you gave proper notice — built for the Employment Rights Act 2025.
Up to 40 staff · 1 site · 25 clients
- Everything in Standard
- Shift-offer ledger & notice-period tracking
- Cancellation register
- Guaranteed-hours calculator
- Dual holiday-pay engine (52-week average vs contracted hours)
- Working Time 48-hour monitoring & opt-out register
- Compliance dashboard
- One-click inspection-pack export (CSV)
- Append-only compliance records, retained per record type (2 to 6 years)
- Annual leave records — the WTR reg 16B duty, per worker per leave year, kept six years
- Reasonable adjustments — Equality Act requests, decisions and the scheduling rules that follow from them
Care Edition
Compliance, plus care-specific rostering and CQC-aligned reporting for managers.
Up to 40 staff · 1 site · 25 clients
- Everything in Compliance
- Key Worker continuity — the auto-scheduler favours a client’s named key worker
- CQC Inspection Report export, with an optional AI-generated narrative (evidence pack, not a CQC accreditation)
- DBS-expiry tracking, with an opt-in rule that blocks expired records from being scheduled
- Regulatory notifications — CQC statutory notifications, RIDDOR and duty of candour, each with its own deadline clock. It prepares the report; you file it.
- ASC-WDS export — Skills for Care bulk-upload files against the v28 staff-records specification
Multi-site
One staff pool across every location you run.
Up to 100 staff · Unlimited sites · Unlimited clients
- Everything in Compliance, across every site
- One pooled staff allowance across every site, not a cap per site
- Travel-time NMW check — flags pay periods that fall below minimum wage once travel between sites is counted
- Group reportingComing soon
- Custom roles & API accessComing soon
- DBS-expiry tracking included for care-sector organisations
Enterprise
Need more capacity than add-on blocks cover, or terms of your own? We will quote for your setup.
Custom limits
- Everything in Multi-site
- Negotiated staff, site and client limits
- Priority support
- Onboarding support
Add-ons
Optional extras on top of any Standard-and-above plan.
Accounting & Payroll Export
Push approved pay records straight into Xero, QuickBooks or Sage — no manual re-entry.
Standard tier and above · manage from your Rota Manager account
WhatsApp Shift Notifications
You to your staff: new-shift, cancellation and swap-offer alerts arrive on WhatsApp, opt-in, alongside push notifications.
Standard tier and above · manage from your Rota Manager account
WhatsApp Staff Requests
Your staff to you: they book holiday, send availability, report sickness and return a DVLA check code from WhatsApp, without opening an app. Every submission arrives as a request for you to approve — nothing is decided by the message itself.
Standard tier and above · manage from your Rota Manager account
Sponsorship Management
Appendix D records for sponsored workers — visa and Certificate of Sponsorship tracking, salary reconciled against the CoS, contact-details history, and automatic detection of an unauthorised absence beyond 10 consecutive working days. It keeps the record and raises the flag; reporting to the Home Office remains yours, and this is not immigration advice.
Standard tier and above · manage from your Rota Manager account
Compare plans
| Free | Standard | Compliance | Care Edition | Multi-site | |
|---|---|---|---|---|---|
| Rota builder, publish & notify, worker mobile app | ✓ | ✓ | ✓ | ✓ | ✓ |
| Shift swaps, availability, holiday tracking | — | ✓ | ✓ | ✓ | ✓ |
| Timesheets & pay records | — | ✓ | ✓ | ✓ | ✓ |
| Absence recording (day-one SSP flagging) | — | ✓ | ✓ | ✓ | ✓ |
| Exports | — | ✓ | ✓ | ✓ | ✓ |
| Cost forecasting | — | ✓ | ✓ | ✓ | ✓ |
| Shift-offer ledger & notice-period tracking | — | — | ✓ | ✓ | ✓ |
| Cancellation register | — | — | ✓ | ✓ | ✓ |
| Guaranteed-hours calculator | — | — | ✓ | ✓ | ✓ |
| Dual holiday-pay engine (52-week average vs contracted hours) | — | — | ✓ | ✓ | ✓ |
| Working Time 48-hour monitoring, compliance dashboard, inspection-pack export (CSV) | — | — | ✓ | ✓ | ✓ |
| Append-only compliance records, retained per record type (2 to 6 years) | — | — | ✓ | ✓ | ✓ |
| Travel-time NMW check (average hourly rate including travel between sites) | — | — | — | — | ✓ |
| Document vault (staff documents, retention rules per document type) | — | ✓ | ✓ | ✓ | ✓ |
| Right to work checks, with follow-up dates for time-limited permissions | — | ✓ | ✓ | ✓ | ✓ |
| Annual leave records (WTR reg 16B, per worker per leave year, six-year retention) | — | — | ✓ | ✓ | ✓ |
| Reasonable adjustments (Equality Act requests, decisions and scheduling rules) | — | — | ✓ | ✓ | ✓ |
| Regulatory notifications (CQC statutory notifications, RIDDOR, duty of candour) | — | — | — | ✓ | Care sector only |
| ASC-WDS export (Skills for Care bulk upload, v28 staff-records spec) | — | — | — | ✓ | Care sector only |
| Key Worker continuity scheduling | — | — | — | ✓ | Care sector only |
| CQC Inspection Report export, with AI narrative | — | — | — | ✓ | Care sector only |
| DBS-expiry tracking | — | — | — | ✓ | Care sector only |
| One pooled staff allowance across every site, not a cap per site | — | — | — | — | ✓ |
| Group reporting | — | — | — | — | ✓ |
| Custom roles & API access | — | — | — | — | ✓ |
Frequently asked questions
What happens when the 2027 rules commence?
Thresholds are configuration, not code. They update automatically when the regulations are laid — there is nothing to re-purchase.
What counts as a site, and what counts as a client?
A site is one of your own locations — a branch, office, home or unit. Your clients sit inside it: service users if you provide care, departments in hospitality, contracts in security or cleaning. Standard, Compliance and Care Edition each cover a single site. Running a second location means either a second subscription or a Multi-site plan.
How many clients can I have on each plan?
Free covers 2, Standard 5, and Compliance and Care Edition 25 each — all within your one site. Multi-site removes both limits: as many sites as you run, and as many clients inside them as you need. Whatever your sector calls them — service users, departments or contracts — they are counted the same way.
Can I change plan later?
Yes. Upgrades take effect immediately and are prorated; downgrades take effect at the end of your billing period.
What happens to my compliance records if I downgrade or cancel?
They are retained for six years and stay exportable, even on a cancelled account. Cancelling removes your ability to create new records — it never deletes the ones you already have.
Does DBS-expiry tracking come with Multi-site?
DBS-expiry tracking switches on for organisations registered in the care sector. Multi-site is used just as often by hospitality and facilities groups, so it is not on by default.