Every feature, by category

One-click rota generation respecting rest periods, certifications and hour budgets.

Reusable named shift templates with start and end time.

Custom checklists per shift pattern, ticked off by staff live. Six ready-made sector templates included.

Jobs that repeat on a schedule independent of any one shift — a weekly fire-extinguisher check, a monthly deep clean. Staff see a task on their shift once it falls due and tick it off; overdue ones raise an alert.

A filterable, printable list of every published assignment across all your clients and sites — useful for a whole-team view or a paper handout.

Monthly availability submission and time-off requests, with admin-controlled locking — globally or per staff member.

A carer offers a shift to several eligible colleagues at once; first acceptance wins, with optional admin approval before it's final.

Post an uncovered shift to the whole team or specific staff; first to claim it in Rota Sync gets it.

A read-only, whole-organisation month view of who's off each day.

A short, authored list of the law that has just changed, shown in the app on every plan, naming the instrument, the commencement date and what an employer has to do.

One screen summarising notice compliance, WTR breaches and guaranteed-hours status, with a one-click evidence export.

An evidential, tamper-resistant log of every cancelled, curtailed or moved shift and the notice given (ERA 2025 s.3).

Average hourly rate over a pay period including travel time between different sites on the same day, flagged when it falls below the National Living Wage.

Compares average scheduled hours against contracted hours to flag qualifying staff (ERA 2025 s.1).

Records and tracks signed opt-outs from the 48-hour average working week, with full history.

Warns before publishing a rota that would breach notice periods, rest requirements or working-time limits.

A single exportable report composing DBS/training expiry evidence, staffing-coverage figures and notice/cancellation aggregates, framed against Regulation 12/18 of the 2014 CQC regulations. It is an evidence pack, not a CQC accreditation or a guarantee of inspection outcome.

DBS, right-to-work, driving licence, training and SIA security-licence expiry. Turn on the blocking rule and an expired credential stops that shift assignment outright, on the server as well as in the app — it is off until you switch it on, so you tidy your records first rather than having half a rota refused. A credential recorded with no expiry date is flagged as needing one where that credential normally carries one, and left alone where it genuinely never expires.

Schedule training sessions — distinct from certification expiry tracking above.

Per-client date tracking — appointments, family or authority visits, and other one-off staffing requirements — that the auto-scheduler respects.

Staff clock in/out from their phone; optional geofencing flags an out-of-range check-in for admin review without blocking it.

Define how much variance from a shift's start/end time counts as "on time," shown purely as information alongside the geofence flag.

Scheduled vs. actual hours with variance flagging, and a manager approval flow before pay records lock.

Pence-accurate weekly pay, including overtime, at each staff member's configured rate.

Incident reports, ABC notes, health reports, body maps, and periodic welfare-check entries, captured on shift with photo attachments.

AI-generated summaries of handover notes across a shift or date range, always shown alongside the original source notes.

Assign a named key worker to a service user; the auto-scheduler then actively favours rostering that key worker onto their shifts.

Lock Rota Management behind a six-digit PIN. It locks itself after a minute of inactivity and asks for the PIN rather than the full sign-in, and covers its own screen in the task switcher so a rota never sits in a thumbnail. Available on every platform except the web app.

Staff update their own contact details and photo in Rota Sync; nothing changes on their record until you approve it. Approve as submitted, amend a value first, or reject with a reason.

Full staff records with email, phone and address, and one-tap onboarding via an emailed connection link.

Pool staff into per-client scheduling groups, and designate team leaders per service user or organisation-wide.

Set up each site you run — a branch, office, home or unit, with its own check-in geofence — and the clients inside it, whether you call them service users, departments or contracts.

Import or export your shifts, staff, clients and training in one Excel workbook.

Leave balances and hours-worked tables, exportable to CSV.

Give colleagues their own office-staff sign-in, separate from your carer/employee register.

The configuration hub behind most of the features above — sector, leave rules, pay defaults, currency, and admin notification preferences.

A persistent notification inbox, not just a passing alert.

Change plan, add staff capacity, or update payment details, without leaving the app.

Explore a fully set-up organisation with every feature unlocked, with no sign-up and no card.

Connect your account to your employer's organisation.

See your upcoming shifts and stay on top of anything that changes.

Every request you have made in one list — profile edits, holiday, sick leave and shift swaps — each with its status, filterable by type and status, and tapping one opens it.

Tell your employer when you can work each month.

Request time off and see your leave balance.

Offer a shift you can't work to colleagues, or respond to one offered to you.

Claim an uncovered shift your manager has posted.

Clock in and out for a shift directly from your phone.

Tick off your shift's checklist as you go.

Scheduled jobs that fall due on your shift — weekly, monthly or quarterly checks — shown alongside your checklist and ticked off the same way.

Log a structured note for the next person on shift.

Lock Rota Sync behind a six-digit PIN, with Face ID or fingerprint if your phone offers it and the PIN always available as the way in. It locks a minute after going to the background and covers its own screen in the app switcher, so a rota or a handover note never appears in a thumbnail.

View the details your employer holds for you and request a change to your name, email, phone, address or photo. Your manager approves each change before it takes effect.

Factored automatically into your Reports and pay figures from your employer's configured pay settings — no separate pay-rules screen to set up.

Log parking, tolls, mileage and other work costs against any of your real shifts, or as a general expense.

Annual and sick leave balances, including carry-over from the previous year.

Hours, earnings, overtime and holiday pay for any period, broken down by shift type.

Print or share your schedule and earnings for any date range.

Writes your shifts to your device's calendar, including Google and Outlook accounts synced to it.

A reminder before each shift at the lead time you choose; a warning the evening before a shift takes you past your employer's weekly hours cap; and a flag if a shift leaves you too little rest beforehand.

Weighs up a real open shift you're viewing against its effect on your pay, your week, and your rest between shifts.

An AI assistant built into Rota Sync.

Photograph a paper or printed rota and have it read into the app.

A five-country salary calculator.

Tax and deductions shown in reports (UK PAYE or a global calculator).