UK rota software that dates every shift you offer, change and cancel.
Toi 'n' Moi® Rota Management builds and publishes your rota; Toi 'n' Moi® Rota Sync puts it in your team's pocket. Together they keep a dated record of every shift offered, every notice period and every cancellation — the evidence you would need to demonstrate compliance with the Employment Rights Act 2025.
See it in 42 seconds
Four short films about the record a rota should keep — a shift that changes before 7am, a care team's morning, the spreadsheet your workforce has outgrown, and the two sides of every shift. Real Rota Management and Rota Sync screens throughout.
The shift changed
A shift is offered, cancelled and covered before 7am. Rota Management keeps the dated record behind each change — the shift-offer ledger, notice tracking, the cancellation register and the guaranteed-hours offer register — so months later you still know exactly what happened.
07:00
For a care team, 7am is continuity, not just the start of a shift. Care Edition puts the right people in the right place with the records behind every decision — key-worker continuity, DBS and training expiry, handover and incident notes captured where the work happens, and an inspection report compiled from them.
The spreadsheet
A spreadsheet can make a rota, but your workforce isn't a spreadsheet. Build the rota, publish it, fill open shifts, track time, calculate pay and keep the evidence in one connected system — for managers and for the people working the shifts.
Two sides of every shift
The manager side and the team side of one rota, in sync: open shifts claimed from Rota Sync, leave and swap requests approved in Rota Management, check-in on arrival, and the notice history, cancellation register and pay records that follow.
Built for the Employment Rights Act 2025
The 2027 rights turn everyday scheduling decisions into things you may later be asked to evidence. These three records are built to exist before you need them.
Guaranteed-hours calculator
Assess which staff qualify for guaranteed hours, and keep the record.
Shift-offer ledger & notice-period tracking
A dated record of every shift offered and the notice given.
Cancellation register
Track shift cancellations and the pay owed against them.
Rota Management
The admin/web app managers use to build, publish and track the rota, staff records, compliance and pay.
Rota Sync
The free staff mobile companion — view the rota, submit availability and leave, swap shifts, check in.
Who it's for
UK employers scheduling roughly 5 to 100 staff, across one site or several.
Care and supported living
Key-worker continuity, structured handover notes, certification and DBS expiry tracking, and a CQC-framed evidence pack. This is the one sector with its own edition.
Healthcare
Clinical and support rotas with certification and DBS expiry tracking, and the same working-time monitoring as care.
Education and childcare
Term-time patterns and ratios, with DBS expiry tracking for staff working with children.
Hospitality
Fluctuating covers, late changes and split shifts — where notice of a change is the thing most likely to be disputed later.
Security and facilities
Fixed patterns across multiple sites, with check-in and geofencing to confirm who actually attended.
Cleaning and facilities management
Short visits across many premises, where travel between them affects whether the hourly rate still clears the minimum wage.
Retail
Variable weekly hours, where guaranteed-hours calculations depend on a complete record of hours actually worked.
Logistics and transport
Driver rotas with licence checks and expiry tracking alongside the shift pattern.
Manufacturing and warehousing
Continental and rotating shift patterns, with 48-hour working-time monitoring and an opt-out register.
Construction
Crews moving between sites, with check-in confirming attendance at the right one.
Veterinary
On-call and out-of-hours cover, recorded separately from ordinary shifts so the hours are counted correctly.
Agriculture and food production
Seasonal peaks and short-notice changes, where the record of what was offered and when is the thing that gets asked about.
Leisure and events
Casual and zero-hours teams, where guaranteed-hours assessments and notice of cancellation both matter.
Charity and community
Mixed paid and sessional teams across services, on the same rota.
Professional services
Shift-based support and reception teams, with timesheets and payroll export.
Anything else
The scheduling, availability, swaps, timesheets and working-time record are the same whatever you call the sector — pick "Other" and nothing is withheld except the features that are genuinely care-specific.
From setup to a record you can export
Set up your sites and staff
Import staff, shifts, clients and training from one Excel workbook, or add them directly. Group staff into teams with their own team leaders.
Build the rota
Use the auto-scheduler or your existing shift patterns, attach checklists and recurring tasks, and run pre-publish compliance checks before anything goes out.
Publish to the team
Staff see the rota in Toi 'n' Moi® Rota Sync, submit availability and leave, request swaps and pick up open shifts. Publication and every subsequent change is timestamped.
Keep the record
Check-in and check-out feed timesheets and pay records. The compliance dashboard summarises notice, working-time and guaranteed-hours status, and exports as an evidence pack.
What the law asks now, and what is coming
These are not the same thing, and most coverage runs them together.
Parts of the Act have already commenced, including day-one paternity and parental leave and Statutory Sick Pay from the first day of illness (both 6 April 2026), holiday record-keeping requirements, and — from 1 October 2026 — a six-month Employment Tribunal claim window in place of three.
Guaranteed hours, reasonable notice of shifts and changes, and payment for shifts cancelled, moved or curtailed at short notice. Thresholds and commencement dates remain subject to regulations and parliamentary processes.
Read the full Employment Rights Act 2025 rota compliance guide
Your data, and getting it back
Compliance records are retained for six years and stay exportable even on a cancelled account — cancelling stops you creating new records, it never deletes the ones you already have. Staff see only their own data in Rota Sync; managers approve every change a staff member requests to their own record before it takes effect.
Integrations and exports
Shifts, staff, clients and training import and export as a single Excel workbook. Leave balances and hours-worked tables export to CSV, and the compliance dashboard exports an evidence pack. Accounting and payroll export, and WhatsApp shift notifications, are available as add-ons.
Common questions
Does this software make my business legally compliant?
No software can do that. What it does is create a dated, auditable record of what you scheduled, offered, changed and cancelled — a record that may support your compliance evidence. Compliance itself depends on the decisions you make and, for the 2027 rights, on regulations that have not been finalised.
The guaranteed-hours rules are not in force yet. Why act now?
Because the calculation, whenever it arrives, will look backwards at hours actually worked. Regulations will not reconstruct last year's rota for you. Starting the record early is the part you cannot do retrospectively.
What does it cost?
There is a permanently free tier. Paid plans start at Standard and go up to Multi-site, with a separate Care Edition. Live prices are on the pricing page.
Can staff use it on their phones?
Yes. Toi 'n' Moi® Rota Sync is a free companion app for staff on iOS and Android — the rota, availability, leave, swaps and check-in.
Can I get my data out?
Yes. Shifts, staff, clients and training import and export as one Excel workbook; leave balances and hours-worked tables export to CSV; the compliance dashboard exports an inspection pack. Records stay exportable even on a cancelled account.
This page is general information about forthcoming employment legislation, not legal advice. Toi 'n' Moi® Rota Management creates an auditable record that may support your compliance evidence; it does not by itself make an employer compliant. Speak to a qualified employment-law adviser about your own circumstances.
Get the apps
Rota Management for managers, Rota Sync (free) for staff.
Rota Management
For managers & admins
Rota Sync
Free staff companion app
iOS — coming soon